Human Resources Generalist

Key Responsibilities:

Payroll Administration:

• Process weekly payroll accurately and on schedule.
• Maintain payroll records including wages, deductions, garnishments, and tax withholdings.
• Reconcile payroll reports and resolve discrepancies in a timely manner.

Compliance & Regulatory:

• Ensure compliance with federal, state, and local employment laws and regulations, including Hawaii-specific requirements.
• Maintain and update employee handbook, HR policies, and standard operating procedures.
• Prepare and file required regulatory reports, including OSHA logs, and state-mandated filings.
• Conduct internal audits of HR processes and records to ensure accuracy and legal compliance.

Third-Party Vendor & Benefits Management:

• Serve as the primary point of contact for external benefits providers, payroll vendors, and insurance carriers.
• Coordinate open enrollment, benefits changes, and employee inquiries related to medical, dental, vision, and 401K plans.
• Manage relationships with staffing agencies, background check providers, and other HR service partners.
• Negotiate service agreements, monitor vendor performance, and ensure third-party providers deliver quality and value.

HRIS & Technology:

• Administer and maintain the company’s HRIS and related technology platforms, ensuring data integrity and security.
• Generate HR reports and analytics to support leadership decision-making, including headcount, turnover, and compensation data.
• Evaluate and recommend new HR software, platforms, and technology solutions to streamline processes and improve efficiency.
• Research and vet new software platforms and third-party service providers; lead demos, coordinate trials, and make implementation recommendations to leadership.
• Proficiently leverage Microsoft Excel and other tools for data analysis, reporting, and dashboards.

Employee Relations & Support:

• Manage the employee onboarding process, including offer letters, new hire paperwork, orientation scheduling, I-9 verification, system access setup, and first-week coordination with department managers.
• Coordinate offboarding processes including exit interviews, final pay coordination, and benefits termination.
• Act as a resource for employee questions regarding policies, benefits, leave, and workplace concerns.
• Assist with performance review cycles, disciplinary documentation, and employee development initiatives.

Cross-functional Collaboration:

• Work closely with department managers to identify staffing needs, support recruitment efforts, and coordinate hiring activities.
• Manage company job postings on company and third party websites.
• Partner with finance and accounting teams to align payroll, benefits, and compensation data.
• Collaborate with leadership on workforce planning, organizational development, and company culture initiatives.

Process Optimization & Innovation:

• Continuously identify areas for optimization within HR workflows, policies, and systems to reduce manual effort and improve the employee experience.
• Stay current on HR industry trends, best practices, and emerging technologies; propose innovative solutions to leadership.
• Develop and document standardized HR processes and templates to support scalability as the company grows.

Record Keeping & File Management:

• Maintain organized and up-to-date employee personnel files, both digital and physical, in compliance with retention policies and legal requirements.
• Establish and maintain a logical filing and organizational system for HR documents, contracts, certifications, and compliance records.
• Ensure accurate and timely documentation of all employee lifecycle events, including hires, promotions, transfers, and separations.

Additional Responsibilities:

• Perform other related duties as assigned to ensure the smooth operation of the human resources function.

Minimum Qualifications:

• Associates degree in Human Resources, Business Administration, or a related field.
• 2+ years of experience in human resources, payroll administration, or a related HR function.
• Working knowledge of federal and state employment laws, including FLSA, FMLA, ADA, and Hawaii labor regulations.
• Proficient in HRIS platforms, payroll systems, and Microsoft Office Suite.
• Experience managing third-party vendor relationships (PEOs, benefits brokers, payroll providers, etc.).
• Detail-oriented with a high level of accuracy and strong organizational skills.
• Ability to maintain confidentiality and multi-task in a fast-paced environment while being self-motivated to learn new concepts.

Why start an exciting career with Sunspear?

• Be part of a fast-growing company, within a fast-growing industry that provides a valuable service of helping clients save money while simultaneously promoting sustainability and contributing to positive environmental impact.
• Company growth opens doors for career advancement and development.
• A mentorship environment with a strong team of industry veterans to learn from and who will encourage you to be successful!
• Bonuses for sending us referrals!
• As a company, we have built a positive and family-style culture within the organization; we pride ourselves on a fun team atmosphere with result-based incentives.

Equal Employment Opportunity Policy

We provide equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment.

• How to Apply: Please submit your resume and cover letter to careers@sunspearenergy.com.

Job Type: Full-time

Pay: $60,000.00 – $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Referral program
• Vision insurance

Ability to Commute:

• Honolulu, HI 96817 (Required)

Ability to Relocate:

• Honolulu, HI 96817: Relocate before starting work (Required)

Work Location: In person